How To Know When You Should Cancel Your Event

To cancel your event, or to not cancel your event… that is the question.

There are many situations in life we can predict. Parents and caretakers especially tend to have a sixth sense that can make them appear borderline psychic even. Nevertheless, one inevitable truth is that life happens. Good or bad, destiny or misfortune, we can’t predict everything life throws our way. Event planning, dating back from forever, has often been given the short end of the stick when life decides to hit the hardest. Fortunately, we have the top 3 heavy hitters that should prompt your sensors to consider canceling your event. In addition, we have advice on how to be among the six-sense party and disaster-proof your event to dull the blunt force of life.

Death Or Life-Threatening Sickness

Who could forget the poor 22-year-old from Texas who lost his bride a few short months before the wedding? His story went national and went viral across the mainstream on CBS News, Fox News, and People magazine, not to mention the social media spread that highlighted his case. In May 2020, a Colorado Springs woman died in a car crash back in February. Now her family and fiancée, Justin Montney, while trying to settle her affairs, says her wedding videographer denied a refund. Why? Because the young couple signed a non-refundable contract.

While we can’t predict sudden deaths like car crashes, if members have been stricken with illness or accidents a few months before the event, it is best to not take a chance on the recovery timing. Canceling or even postponing the event may be the best decision.

Natural Disasters

Weather predictions are the trickiest tasks to stay on top of. Even the weather-caster gets the forecasts wrong occasionally, despite all of the techie tools they use to predict the weather. While natural disasters come and go as they please, they tend to follow the baseline of the seasons. For example, don’t plan your wedding at locations during their hurricane seasons. This happens more often than you think, especially for destination weddings. Tickets and hotel stays are cheaper from June to October in the Dominican Republic, but that’s because it’s during their hurricane season – so do your research. However, if bad weather or a natural disaster shows up a few weeks or days before your event, postponing or canceling is the best decision if your contract permits it.

Venue Cancels

Venue cancellations are one of the worst heavy hitters of all. Primarily because, unlike life incidentals, it leaves the blame on another party outside of your control. Due to a pandemic like COVID-19, it could be a government order that can shut things down in a hurry, but other reasons could be structural issues, permanent closure, or bankruptcy. Nevertheless, it could happen and happens more often than the industry care to admit. Some options could be to host the event virtually, which could be the cheapest and fastest last-minute mediations. However, if the cancelation happens too suddenly, you will need to begin work on salvaging the loss, which brings us to the most critical section in this article.

Be Proactive Instead Of Reactive Before You Cancel Your Event

Due to the impulsiveness of life misfortunes, there is a way to be proactive instead of reactive. Event insurance is vital to have, even if the event seems disaster-proof! Many companies and event planners offer this liability insurance, but consumers often opt out of the benefit. Why? Extra costs to an already expensive purchase. All the same, event insurance is the best way to protect yourself from all three of the heavy-hitters above. Eventsured provides the event liability insurance you need to help you be the best proactive event planner.

Eventsured offers special event liability coverage for weddings, sporting events, conferences, business meetings, concerts, birthday/holiday parties, and so much more! Most venues will require the host of the event and/or vendors to purchase the insurance and be there to assist your every need.

“Living life on the edge” may be a motto for some. But if you want to ensure your event doesn’t hit you where it hurts the most, like your pockets, you may need to choose a different motto for this scenario!

Happy planning!